A light bulletin is a PDF containing text and images. Once a light bulletin is published, it is available immediately to the intended audience.


To publish a light bulletin, follow these steps:


From the left-hand menu, go to Support > Bulletin Admin.


Scroll to the bottom of the Bulletins list and click CREATE.




The Bulletin form will load. Complete the required fields:


Subscriber: Select Shoprite from the drop-down list.



Category: Select the category in which the bulletin will appear for the learner. Choose from:


  • RAPID Course – for RAPID courses only.
  • Retail Varsity – for general learning and development communication.
  • Operational – for communication to the branches.
  • Marketing – for communication from the Marketing department only.


Language: Select the language(s) that the bulletin will appear in.



Note: Angola (Portuguese), Mozambique (Portuguese), Madagascar (French) and DRC (French) must always receive bulletins in English and the in-country language.


Note: if you do not select all three languages (English, French and Portuguese), the bulletin will only be available to learners that have that specific language set on their profile. For example, if you only select English, learners that have their profile set to French or Portuguese will not see the bulletin.


You can now specify the intended audience of the bulletin by restricting it to specific countries, brands, divisions, designations and/or sites.


Important notes about the audience selection:


You can specify more than one selection within each box.


You can remove a selection by clicking the X next to it.


You do not need to add a selection in every box. For example, you could just select a Brand (Shoprite) and then two Designations (Controller (Fruit and Veg) and Controller (Bakery). This would allow only Fruit and Veg Controllers and Bakery Controllers within Shoprite branches to see the bulletin regardless of the Country, Division or Site they are at.


Each selection you make builds an AND statement. That means the audience selection becomes narrower and more specific. For example, if you select a Brand (Usave) and a Division (Western Cape) and a Site (Super Usave Atlantis) this will display the bulletin to learners that meet all 3 selections (Usave AND Usave Western Cape AND Super Usave Atlantis). If, however, a site/branch is selected that is not in the in the Western Cape (e.g. Usave Cathcart) the bulletin would not display to any learners.


The options will dynamically generate based on your previous selection. For example, if you choose Angola in the Country box then the Brand, Division, Designation and Site options will change to only show those that are available in Angola.


Tick the Select All box to add all the available options to the box.


Country: Select the Country by clicking in the text field to display the drop-down menu or you can type the Country name.



Brand: Select the Brand by clicking in the text field to display the drop-down menu or you can type the Brand name.



Division: Select the Division by clicking in the text field to display the drop-down menu or you can type the Division name.



Designation: Select the Designation (Job) by clicking in the text field to display the drop-down menu or you can type the Designation name.



Site: Select the Site (Branch) by clicking in the text field to display the drop-down menu or you can type the Site name.



You can now specify additional details for this bulletin in the Bulletin Details section:


Bypass SMS: Always ensure that this option is ticked. This ensures that the system does not send an SMS to notify learners of the bulletin.



Expiry Date: Select a specific date you would like the bulletin to no longer be visible to learners. If you don’t want the bulletin to expire, set the date to be 9999/12/31 (high date).



Description: Enter the title of the bulletin as it appears to the learner in their bulletin list. You must enter a description for each language you selected at the beginning of the form.



Bulletin Type: For light (PDF) bulletins, select Content from the drop-down list.



Bulletin File: Click on the Bulletin File box, browse to and select the PDF you wish to add. You must add a PDF for each language you selected at the beginning of the form.



Note:

  • You cannot drag and drop a file onto the Bulletin File box. Only the click to upload works.
  • If you upload the incorrect file, use the X in the top right corner to remove it.
  • Please also ensure that the PDF is optimised for online viewing. The file size should be as small as possible.
  • The bulletin file name may not contain any spaces.


Forced Bulletin: Tick the Forced Bulletin box if you wish to force this bulletin on learners. Forced bulletins will appear as a pop-up and learners will not be able to carry on with their training until they have acknowledged the bulletin.



Note: Once you have published the bulletin you cannot removed the forced bulletin flag. It will remain forced until the bulletin expires.


The final step is to publish the bulletin and make it available to learners.


Tick the Published box and then click SAVE AND CLOSE. This will make the bulletin available to the intended audience.


Note: If you do not want to publish the bulletin now, you can click the SAVE AND CLOSE button and publish the bulletin later.